Hr payroll executive

Job description

Job Title: HR Payroll Executive 

Key Responsibilities: 

1. Payroll Processing:
o Administer payroll for all employees in a timely and accurate manner (weekly, biweekly, monthly, or as per company schedule).
o Calculate wages, overtime, bonuses, commissions, and deductions.
o Ensure correct deductions for taxes, benefits, retirement plans, and other
deductions are applied.
o Ensure compliance with tax laws, such as federal, state, and local income taxes,
Social Security, Medicare, etc.
o Prepare and submitpayroll-related tax filings (e.g., quarterly payroll reports,
annual W-2 forms). 

2. Record Keeping and Compliance:
o Maintain accurate and up-to-date payroll records, including salary changes,
deductions, and attendance.
o Ensure all payroll documentation is filed according to legal and company
requirements.
o Maintain knowledge of labor laws, wage laws, tax laws, and other regulations to
ensure compliance.
o Respond to inquiries from employees regarding payroll and benefit discrepancies,
providing resolution where needed. 

3. Benefit Administration:
o Administer employee benefit deductions (e.g., healthcare, retirement plans,
insurance, etc.) and ensure accuracy in payroll processing.
o Coordinate with the benefits department to ensure proper enrollment, eligibility,
and deductions.

 4. Data Entry & Systems Maintenance:
o Enter and maintain accurate employee information in payroll systems (e.g.,
employee status, salary adjustments, time-off accruals).
o Utilize payroll software (e.g., ADP, Paychex, or proprietary systems) for payroll
processing, record-keeping, and reporting.
o Generate reports related to payroll, taxes, deductions, and earnings for
management review.

 5. Payroll Reporting & Analysis:
o Prepare monthly, quarterly, and annual payroll reports for HR, finance, and
management teams.
o Assist with audits and provide required documentation for internal or external
audits.
o Analyze payroll data to ensure accuracy and detect errors or discrepancies. 

6. Employee Communication:
o Communicate any payroll-related changes or issues to employees effectively and
professionally.
o Address employee inquiries related to wages, benefits, and payroll taxes
promptly. 

7. Continuous Improvement:
o Stay informed on updates to tax laws, payroll best practices, and HR technologies
to improve payroll processes.
o Participate in regular payroll audits and process reviews to identify opportunities
for efficiency improvements.

 Qualifications: 

 Education: 

o Bachelor’s degree in Human Resources, Accounting, Business Administration, or
related field (preferred but not required). 

o Professional certification in payroll (e.g., Certified Payroll Professional (CPP), or
similar) is a plus. 

 Experience: 

o 2-5 years of payroll processing experience, preferably in a corporate or large
organization.

 o Familiarity with benefits administration and tax filing requirements. 

 Personal Characteristics: 

o Strong problem-solving skills.

o Ability to work well under pressure and meet tight deadlines. 

o Strong ethical standards and discretion in handling sensitive employee data

Mail- sakshi.rathore@white-force.in

9329931737