Executive assistant

Job description

Key Responsibilities 

  Manage all administrative tasks for the CEO, including hospitality and travel
arrangements, scheduling payments, and creating detailed itineraries. 

  Manage CEO’s calendar by coordinating meetings, conferences, teleconferences, and
travel plans. 

  Handle priority and confidential inquiries with appropriate correspondence or
messaging on behalf of the CEO. 

  Ensure efficient communication by responding to or routing inquiries, greeting
visitors, and managing calls professionally.

  Arrange and manage documents, meeting papers, and approvals for the CEO and
Board of Directors.

  Monitor and forward emails, and oversee courier services through the admin and
travel desks.

  Coordinate appointments for the CEO and Board, ensuring optimal use of their
schedules. 

  Update and maintain multiple forms of databases, including contacts, loyalty
programs, others Etc. 

  Research and provide information requested by the CEO and Board, including
industry news updates.

  Handle payments for company-sponsored credit cards and ensure compliance with
necessary protocols. 

  Maintain logbooks for CEO’s travel details and submit reports to the legal
department. 

  Support administrative functions, including assisting receptionists, secretaries, or
admin officers as required.

  Verify and process invoices for payment approval with the accounts department. 

  Arrange meals for directors and guests at office premises or external locations as
needed. 

  Assist with personal tasks for the CEO's family members, including visa applications.