EA to CEO

Job description

13.3333px; background-color: rgb(255, 255, 255);">Job Summary: We are seeking a highly organized and tech-savvy Executive Assistant to support our CEO. This role is essential for ensuring smooth coordination of administrative, operational, and hospitality-related tasks. The successful candidate will manage the CEO’s calendar, travel arrangements, and communications, while also handling confidential matters with professionalism and discretion.

Key Responsibilities:

• Administrative Support: Manage all administrative tasks for the CEO, including scheduling meetings, coordinating travel, and preparing detailed itineraries.
  
• Stakeholder Management: Act as a critical point of contact for internal and external stakeholders, ensuring efficient communication on behalf of the CEO.
  
• Confidentiality & Correspondence: Handle confidential inquiries and messages, ensuring appropriate follow-up and correspondence.
  
• Calendar & Appointment Management: Organize and coordinate CEO’s meetings, teleconferences, and other appointments to ensure optimal use of time.
  
• Document Management: Oversee documents, meeting papers, and approval processes for the CEO and Board of Directors.
  
• Travel & Hospitality: Arrange and manage travel plans, including logistics, bookings, and expense handling. Organize meals for directors and guests.
  
• Database & Reporting: Maintain databases (contacts, loyalty programs, etc.) and support industry research, providing necessary information as required.
  
• Compliance & Payments: Oversee the CEO’s credit card payments, invoice processing, and travel logbooks. Ensure all protocols are followed.
  
• Additional Support: Assist with personal tasks for the CEO’s family, such as visa applications.
  

Qualifications:

• Bachelor's degree required; MBA preferred.
  
• A diploma in Executive Assistance or Secretarial Studies is a plus.
  

Skills & Competencies:

• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and Google Suite.
  
• Communication: Strong verbal and written communication skills.
  
• Time Management: Excellent multitasking and time management capabilities.
  
• Interpersonal Skills: Strong stakeholder management and ability to handle diverse tasks in a fast-paced environment.
  

Experience:

• Minimum of 3 years of experience in a similar role.