EA to CEO

Job description

Job Summary

The Executive
Assistant (EA) to the CEO will provide high-level strategic and
administrative support, ensuring smooth business operations. The ideal
candidate, with a defense background, will bring a strong sense of
discipline, organizational skills, confidentiality, and strategic thinking. The
EA will act as a trusted advisor, managing schedules, communication, and
high-priority projects while ensuring seamless coordination between the CEO and
various stakeholders.

Key Responsibilities

1. Strategic & Executive Support

• Assist the CEO in
  decision-making by conducting research, preparing reports, and analyzing
  key business data.


• Act as a liaison between the
  CEO and internal/external stakeholders.


• Ensure timely execution of
  strategic initiatives and follow-up on key action items.


• Draft speeches,
  presentations, and high-level reports for board meetings, investor
  discussions, and corporate events.

2. Calendar & Task Management

• Manage and optimize the
  CEO’s schedule, ensuring efficient time allocation for meetings, events,
  and travel.


• Prioritize and coordinate
  appointments, ensuring alignment with business priorities.


• Handle confidential and
  time-sensitive information with discretion.

3. Communication & Stakeholder Management

• Serve as a key point of
  contact between the CEO and senior executives, government agencies,
  corporate clients, and other stakeholders.


• Draft emails,
  correspondence, and executive briefings on behalf of the CEO.


• Ensure effective
  communication within the organization, aligning leadership teams with the
  CEO’s vision.

4. Project & Operations Management

• Oversee special projects,
  ensuring timely execution and reporting progress to the CEO.


• Coordinate with various
  departments to track and implement strategic business plans.


• Maintain detailed records of
  key business decisions, minutes of meetings, and follow-up actions.

5. Travel & Event Coordination

• Plan and manage all travel
  arrangements (domestic and international), ensuring smooth logistics and
  itinerary planning.


• Organize high-profile
  business meetings, conferences, and corporate events.


• Ensure security protocols
  and risk assessment for travel, leveraging defense experience for
  strategic planning.

6. Confidentiality & Compliance

• Handle sensitive information
  with utmost discretion, maintaining confidentiality in all matters.


• Ensure adherence to company
  policies, legal requirements, and corporate governance frameworks.


• Maintain security awareness,
  leveraging defense expertise to protect business interests.

Key Requirements

1. Experience & Skills

• 5+ years of experience as an
  Executive Assistant, Chief of Staff, or in a strategic advisory role.


• Defense background
  (Ex-Serviceman/Retired Officer preferred) with experience in
  high-stakes decision-making environments.


• Strong organizational,
  multitasking, and problem-solving abilities.


• Excellent communication,
  negotiation, and interpersonal skills.


• Proficiency in MS Office
  (Excel, PowerPoint, Word) and business management tools.


• Ability to work under
  pressure, demonstrating leadership and discretion.

2. Education & Qualifications

• Bachelor’s/Master’s degree
  in Business Administration, Management, or a related field.


• Certification in Executive
  Leadership, Strategic Management, or Project Management (PMP) is a plus.

3. Additional Skills

• High level of discipline,
  integrity, and confidentiality, leveraging defense experience in
  corporate settings.


• Strong ability to anticipate
  problems and propose effective solutions.


• Experience handling high-level
  security protocols and risk management.