Executive Assistant to CEO

Job description

We are
seeking a highly organized, proactive, and discreet Executive Assistant
to provide comprehensive support to our female CEO. This role requires
exceptional communication skills, keen attention to detail, and the ability to
manage multiple priorities in a fast-paced environment. You will serve as a
gatekeeper, strategic partner, and administrative powerhouse—ensuring the CEO
can focus on high-level strategic initiatives.

Key Responsibilities:

• Manage the CEO’s calendar,
  appointments, and travel logistics (domestic and international).


• Act as the first point of
  contact for internal and external stakeholders on behalf of the CEO.


• Prepare and review
  correspondence, reports, presentations, and other confidential documents.


• Coordinate board meetings,
  take minutes, and follow up on action items.


• Manage special projects and
  conduct research as needed.


• Organize and prioritize incoming
  communication; respond or delegate as appropriate.


• Assist in maintaining a
  positive and productive environment, including occasional support in
  personal or lifestyle logistics.


• Provide support for company
  events, investor meetings, and speaking engagements.


• Anticipate the CEO’s needs
  and proactively manage potential issues before they arise.

Qualifications:

• 3+ years of experience
  supporting a C-level executive (experience supporting a CEO preferred).


• Proven track record in a
  fast-paced, high-stakes environment.


• Exceptional written and
  verbal communication skills.


• Strong organizational and
  time management abilities.


• High level of discretion,
  confidentiality, and emotional intelligence.


• Tech-savvy with proficiency
  in Microsoft Office, Google Workspace, calendar apps, and task/project
  management tools.


• Bachelor’s degree preferred.

Personal Attributes:

• Professional demeanor and
  polished presentation.fa


• Highly proactive,
  resourceful, and adaptable.


• Empathetic, intuitive, and
  aligned with feminist or inclusive leadership values (as relevant).


• Confident, with strong
  boundaries and interpersonal diplomacy.