EA to Sales Head

Job description

Job Summary

The Executive
Assistant (EA) to the Sales Head will provide high-level administrative,
operational, and strategic support. The role requires a proactive professional
with strong organizational skills, attention to detail, and the ability to
manage multiple priorities efficiently. The EA will act as a bridge between the
Sales Head and internal/external stakeholders, ensuring smooth execution of
sales strategies, coordination of meetings, and seamless communication.

Key Responsibilities

1. Sales Strategy & Business Support

• Assist the Sales Head in
  executing sales strategies, tracking performance, and analyzing sales
  reports.


• Prepare sales presentations,
  business proposals, and performance review documents.


• Conduct market research and
  competitor analysis to support strategic decision-making.


• Track and follow up on key
  sales initiatives and action plans.

2. Calendar & Task Management

• Manage the Sales Head’s
  schedule, ensuring efficient time allocation for meetings, reviews, and
  client interactions.


• Prioritize tasks and ensure
  timely completion of important deliverables.


• Organize and coordinate
  sales team meetings, training sessions, and business reviews.

3. Communication & Stakeholder Management

• Act as a liaison between the
  Sales Head and internal teams, clients, and business partners.


• Draft emails, reports, and
  executive briefs for internal and external communication.


• Handle correspondence and
  ensure seamless flow of information across departments.

4. Sales Operations & Coordination

• Maintain sales records,
  dashboards, and CRM reports to track performance metrics.


• Assist in managing sales
  pipelines, client interactions, and follow-ups.


• Work closely with finance
  and operations teams to ensure smooth order processing and invoicing.


• Monitor and report on sales
  targets, achievements, and deviations.

5. Travel & Event Management

• Plan and manage domestic and
  international travel arrangements for the Sales Head.


• Organize client meetings,
  conferences, and networking events.


• Ensure all logistics,
  documentation, and travel-related expenses are handled efficiently.

6. Confidentiality & Compliance

• Handle confidential business
  information with discretion.


• Ensure compliance with
  company policies, sales processes, and data security protocols.


• Support sales governance,
  ensuring proper documentation and adherence to standard procedures.

Key Requirements

1. Experience & Skills

• 5+ years of experience as an
  Executive Assistant, Sales Coordinator, or Business Support role.


• Strong understanding of sales
  operations, CRM tools (Salesforce, HubSpot, Zoho), and reporting tools.


• Excellent organizational,
  multitasking, and problem-solving skills.


• Strong written and verbal
  communication abilities.


• Proficiency in MS Office
  (Excel, PowerPoint, Word) and data visualization tools.

2. Education & Qualifications

• Bachelor’s/Master’s degree
  in Business Administration, Sales, Marketing, or a related field.


• Certification in Sales
  Management, CRM, or Business Analytics is a plus.

3. Additional Skills

• Strong analytical mindset
  with an ability to interpret sales data.


• High attention to detail and
  ability to work in a fast-paced environment.


• Ability to handle multiple
  priorities and work under tight deadlines.