EA to CEO

Job description

Job Summary

The Executive Assistant (EA) to the CEO will provide high-level strategic and
administrative support, ensuring smooth business operations. The ideal candidate, with a
defense background, will bring a strong sense of discipline, organizational skills,
confidentiality, and strategic thinking. The EA will act as a trusted advisor, managing
schedules, communication, and high-priority projects while ensuring seamless coordination
between the CEO and various stakeholders.

 Key Responsibilities  1. Strategic & Executive Support

 Assist the CEO in decision-making by conducting research, preparing reports, and
analyzing key business data.

  Act as a liaison between the CEO and internal/external stakeholders.

  Ensure timely execution of strategic initiatives and follow-up on key action items.

  Draft speeches, presentations, and high-level reports for board meetings, investor
discussions, and corporate events.

 2. Calendar & Task Management

 Manage and optimize the CEO’s schedule, ensuring efficient time allocation for
meetings, events, and travel.

  Prioritize and coordinate appointments, ensuring alignment with business priorities.

  Handle confidential and time-sensitive information with discretion.

3. Communication & Stakeholder Management

 Serve as a key point of contact between the CEO and senior executives, government
agencies, corporate clients, and other stakeholders.

  Draft emails, correspondence, and executive briefings on behalf of the CEO.

  Ensure effective communication within the organization, aligning leadership teams
with the CEO’s vision.

4. Project & Operations Management 

 Oversee special projects, ensuring timely execution and reporting progress to the
CEO. 

 Coordinate with various departments to track and implement strategic business plans. 

 Maintain detailed records of key business decisions, minutes of meetings, and follow-
up actions.
5. Travel & Event Coordination

  Plan and manage all travel arrangements (domestic and international), ensuring
smooth logistics and itinerary planning.

  Organize high-profile business meetings, conferences, and corporate events.

  Ensure security protocols and risk assessment for travel, leveraging defense
experience for strategic planning.
6. Confidentiality & Compliance

  Handle sensitive information with utmost discretion, maintaining confidentiality in all
matters.

  Ensure adherence to company policies, legal requirements, and corporate governance
frameworks.

  Maintain security awareness, leveraging defense expertise to protect business
interests. 

 Key Requirements
1. Experience & Skills 

 5+ years of experience as an Executive Assistant, Chief of Staff, or in a strategic
advisory role.

  Defense background (Ex-Serviceman/Retired Officer preferred) with experience
in high-stakes decision-making environments.

  Strong organizational, multitasking, and problem-solving abilities.

  Excellent communication, negotiation, and interpersonal skills. 

 Proficiency in MS Office (Excel, PowerPoint, Word) and business management
tools.

  Ability to work under pressure, demonstrating leadership and discretion.

 2. Education & Qualifications

  Bachelor’s/Master’s degree in Business Administration, Management, or a related
field. 

 Certification in Executive Leadership, Strategic Management, or Project
Management (PMP) is a plus.

 3. Additional Skills

  High level of discipline, integrity, and confidentiality, leveraging defense
experience in corporate settings. 

 Strong ability to anticipate problems and propose effective solutions.

  Experience handling high-level security protocols and risk management.