Office Coordinator

Job description

[Insert Reporting Manager Title]
Job Type: Full-Time
Job Summary:
The Office Coordinator is responsible for ensuring the smooth and efficient operation of the office by
managing administrative tasks, coordinating travel, and handling business communication. The ideal
candidate will have a strong background in office administration, excellent communication skills, and the
ability to manage multiple priorities—particularly within a manufacturing business environment.
Key Responsibilities:
1. Administrative Support
 Oversee daily office operations to ensure administrative efficiency.
 Maintain organized physical and digital records (files, registers, logs).
 Manage incoming/outgoing correspondence including emails and phone calls.
2. Travel Coordination
 Plan and book domestic travel arrangements (flights, trains, accommodations, transport).
 Maintain travel calendars and ensure timely confirmations.
 Prepare travel expense reports and coordinate reimbursements.
3. Drafting & Documentation
 Draft professional business letters, emails, memos, reports, and notices.
 Assist in preparing quotations, agreements, work orders, and official documents.
 Ensure accuracy, consistency, and clarity in all documentation.
4. Coordination & Liaison
 Coordinate with internal teams (Production, Logistics, Accounts) to support operational workflows.
 Follow up with clients and vendors on orders, dispatches, and payments.
 Liaise with service providers, external agencies, and government offices as required.
5. Office & Inventory Management
 Monitor and manage office supplies, initiate timely procurement.
 Support HR-related tasks such as attendance tracking and interview coordination.
Skills & Qualifications:
 Bachelor’s degree (preferred: Business Administration, Commerce, English).
 Minimum 2 years of experience in office coordination; manufacturing/logistics experience preferred.
 Proficient in MS Office (Excel, Word); knowledge of Tally or ERP systems is an advantage.
 Excellent command of English and Hindi, both verbal and written.
 Skilled in drafting formal business documents with strong grammar and formatting.
 Proven experience with travel coordination and expense reporting.
 Strong organizational, multitasking, and time-management abilities.
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