Vendor Coordination and Logistics Executive

Job description

Vendor Coordination and Logistics Executive
Job Description:
We are looking for a detail-oriented and proactive Vendor Coordination and Logistics Executive
to manage smooth operations related to shipment inward, vendor coordination, and logistics
alignment. The ideal candidate will act as a key liaison between vendors, the logistics team,
accounts department, and marketplace partners to ensure timely delivery, correct labeling, and
resolution of any shipment-related issues.
Key Responsibilities:
➢ Ensure timely in-warding of shipments and coordinate back-to-back follow-ups with
vendors for correct labeling, delivery, and compliance.
➢ Align Amazon and Blinkit pickups in coordination with the Logistics department.
➢ Arrange Proof of Delivery (P.O.D) documentation from vendors for all cases of shipment
shortages or excesses.
➢ Follow up with the Accounts team to ensure timely payments and arrange any missing
invoices required by the finance department.
➢ Manage the delivery of correct labels to warehouses for all cases of wrong stickering from
various marketplaces.
➢ Draft and send emails related to Amazon Plan of Action, new ERP system implementation,
and raising cases with Amazon.
➢ Send debit notes and collect credit notes from vendors as per transactions.
➢ Resolve issues with vendors related to bad customer reviews on specific SKUs.
➢ Keep track of all new SKUs and remind the marketing team about key SKUs for campaigns
and promotions.
➢ Send removal emails and coordinate with vendors for stock removal or returns.
➢ Conduct training sessions for all new vendors on Amazon shipment requirements and
processes.
➢ Coordinate appointment postponements or preponements with the Amazon team as
required.
➢ Hold daily discussions with the Amazon warehouse team regarding shipment unloading
and address any issues promptly.
➢ Ensure timely printing of labels and boxes in coordination with vendors.
➢ Collaborate with the designing team to ensure smooth and accurate label production.

Qualifications & Skills:
➢ Excellent communication and coordination skills.
➢ Detail-oriented with strong follow-up and problem-solving abilities.
➢ Experience in vendor management, logistics, or supply chain operations is preferred.
➢ Proficient in drafting professional emails and maintaining documentation.
➢ Ability to work collaboratively with cross-functional teams.
Exp – Min 1year as a Coordinator