Senior Admin Executive

Job description

URGENT HIRING for Senior Admin Executive

Email ID: rahulk.kanojia@white-force.in 

Contact : 9300955707

Experience-3-4 years of the Admin

Salary upto 4.8lpa

Location-Mumbai

KEY RESPONSIBILITIES:

• A Senior Admin Executive
typically manages and coordinates a wide range of administrative functions
within an organization, ensuring efficient operations and supporting executives
and staff. This includes overseeing office management, facilities, procurement,
and general administrative tasks, with a focus on maintaining a productive and
organized workplace environment.

KEY RESPONSIBILITIES:

Office Management: Overseeing
day-to-day office operations, including facilities maintenance, office
supplies, and general upkeep.

Expense Management: Knowledge
of Petty cash & Pan India office rent & expenses

Procurement: Managing the
procurement of goods and services for the office, negotiating with vendors, and
ensuring timely delivery.

Scheduling and Coordination:
Managing schedules, coordinating meetings, and arranging travel arrangements.

Document Management:
Maintaining and organizing electronic and physical documents, ensuring
compliance with internal procedures.

HR Support: Assisting the HR
department with various administrative tasks, such as employee records,
onboarding, and payroll.

Vendor Management:
Establishing and maintaining relationships with vendors, negotiating contracts,
and ensuring timely payments.

Reporting and Analysis:
Preparing reports, analyzing data, and identifying areas for improvement.

Policy Implementation:
Ensuring compliance with company policies and procedures, providing guidance
and support to staff.

Project Management: Assisting
with project planning and execution, ensuring deadlines are met.

Budget Management: Managing
and tracking administrative budgets, ensuring expenses are within allocated
limits.

Employee Relations: Handling
employee queries, resolving issues, and ensuring a positive work environment.

Special Projects: Assisting
with the planning and execution of special projects and events.

Process Improvement:
Identifying opportunities for improvement in administrative processes and
implementing solutions.

Administrative Support

1. Oversee day-to-day
administrative functions to ensure smooth office operations.

2. Maintain records, files,
and documentation in an organized manner.

3. Coordinate with internal
departments to support administrative needs.

4. Manage procurement of
office supplies, equipment, and other resources.

5. Handle correspondence,
emails, and phone calls promptly and professionally.

TRAVEL MANAGEMENT

1. Plan, coordinate, and
manage travel arrangements for employees, executives, and clients

2. Book flights,
accommodations, transportation, and visas in line with organizational budgets
and policies.

3. Prepare detailed travel
itineraries and ensure they are communicated effectively to travelers.

4. Handle changes,
cancellations, and emergencies related to travel plans.

5. Ensure compliance with
travel policies, including cost-effective planning.

SKILLS AND QUALIFICATIONS:

• Strong organizational skills: Ability to manage multiple tasks and
prioritize effectively.

• Excellent communication skills: Ability to communicate effectively
with all levels of staff and management.

• Proficiency in Microsoft Office Suite: Strong skills in Word, Excel,
PowerPoint, and Outlook.

• Problem-solving skills: Ability to identify and resolve issues, make
decisions, and implement solutions.

• Experience in administrative functions: Prior experience in
administrative roles, preferably in a corporate environment.

• Bachelor's degree or equivalent experience: A bachelor's degree is
often preferred, but relevant experience can be a substitute.

• Proficiency in MS Office and travel booking tools.

• Strong communication and negotiation skills.

• Familiarity with visa processing and international travel
requirements.

• Attention to detail and the ability to handle confidential
information.

• Ability to work under pressure and meet tight deadlines.

PREFERRED QUALIFICATIONS:

1. Experience in managing
travel for large teams or organizations.

2. Knowledge of travel
management software.

3. Previous experience in cost
optimization and vendor management.

Interested candidates can apply along with their resume
on the below mentioned email ID or whatsapp number

Email ID: rahulk.kanojia@white-force.in 

Contact: 9300955707