Personal Assistant to the CFO

Job description

🎯 Role Overview As the Personal Assistant to the CFO, you will provide high-level administrative and executive support, ensuring efficient office operations while directly contributing to strategic financial functions. This role blends traditional PA responsibilities with specialized finance-facing tasks, offering a dynamic and impactful opportunity within a leading infrastructure and manufacturing company. 🎯 Key Responsibilities 1. Calendar & Email Management  Manage the CFO’s calendar, prioritize meetings, and coordinate daily schedules.  Screen emails and communications; flag and escalate critical items. 2. Meeting Support  Organize and coordinate internal and external meetings.  Prepare agendas, take accurate minutes, and ensure timely follow-ups. 3. Travel & Logistics  Plan domestic/international travel, accommodation, and transport in alignment with corporate policies. 4. Correspondence & Documentation  Draft, edit, and file professional correspondence, reports, and presentations.  Prepare and maintain confidential financial documentation. 5. Expense & Budget Oversight  Track, reconcile, and report on CFO-level expenses.  Process invoices and manage budget documentation. 6. Research & Reporting  Conduct market research or business analysis as required.  Prepare summaries, reports, and PowerPoint presentations using financial data. 7. Liaison Role  Act as a communication bridge between the CFO and internal teams or external partners.  Represent the CFO in meetings or communications when needed. 8. Office Administration  Oversee digital and physical filing systems and maintain confidential records.  Manage office supply inventory and general administrative support for finance operations. 9. Confidentiality & Discretion  Handle all tasks with utmost confidentiality, professionalism, and ethical judgment. 🎯 Ideal Candidate Profile  Education: Bachelor’s in Finance, Accounting, Business Administration, Economics, or related field. MBA or advanced qualification preferred.  Experience: 3–7 years in a Personal/Executive Assistant role supporting senior finance professionals. Industry experience in manufacturing, infrastructure, or engineering is an advantage.  Skills & Competencies: o Exceptional organizational and multitasking skills o Strong communication skills (verbal & written) o Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) o Familiarity with financial software (a plus) o High degree of discretion and professionalism o Ability to thrive in a fast-paced, dynamic environment