EXECUTIVE ASSISTANT

Job description

JOB DESCRIPTION-      

 Provide full administrative and secretarial support at a senior level to the MD to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the MDs absence.

Main responsibilities

• Manage MDs electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Directors travel arrangements (including air travel/visas/accommodation).
• Process Directors correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD, or other staff as appropriate.
• Maintain MD office systems, including data management and filing
• Maintain records of MD contacts. Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist MD in researching and following up with action on matters which fall within the MD responsibility chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director
• Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the MD.

Interested candidate should contact on 6264800152