JOB DESCRIPTION- Provide full administrative and secretarial support at a senior level to the MD to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the MDs absence. Main responsibilities Manage MDs electronic diary, assessing priority of appointments and reallocation as necessary. Manage Directors travel arrangements (including air travel/visas/accommodation). Process Directors correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD, or other staff as appropriate. Maintain MD office systems, including data management and filing Maintain records of MD contacts. Screen calls, enquiries and requests, and deal with them when appropriate. Assist MD in researching and following up with action on matters which fall within the MD responsibility chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Director Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the MD. Interested candidate should contact on 6264800152
