Senior Production Officer

Job description

Job Title: Senior Production & Operations Executive

Location: NCR (Delhi, Gurgaon, Noida)

Industry: Event Management

Experience: 8-12 years

Job Summary:

We are looking for a dynamic and experienced Senior Production & Operations Executive with strong vendor connections across NCR. The role involves complete ownership of event production — from concept execution and budgeting to on-ground implementation and vendor management. The ideal candidate will bring creative ideas to life through efficient planning, strong market knowledge, and cost-effective operations.

Key Responsibilities:

Production & Operations

1. Manage and supervise the complete production cycle for corporate, social, and experiential events.
3. Convert creative concepts into tangible setups — including fabrication, stage design, branding, décor, and experiential installations (POPs).
5. Oversee on-ground setups, logistics, and technical executions, ensuring flawless delivery.
7. Conduct market and material research to find cost-effective and innovative solutions for event elements and props.
9. Handle on-ground purchasing for materials, fabrication items, and last-minute event requirements.

Budgeting & Financial Management

1. Prepare detailed event budgets, cost sheets, and client quotations.
3. Work closely with management to maintain healthy profit margins on every project.
5. Negotiate rates with vendors and suppliers to optimize cost efficiency without compromising quality.
7. Track and reconcile event expenses post-production to ensure profitability and transparency.

Vendor & Team Coordination

1. Maintain and expand a strong vendor and supplier database across NCR.
3. Coordinate with vendors for fabrication, sound, lights, stage, AV, printing, logistics, and manpower.
5. Supervise on-ground production teams and ensure adherence to timelines and quality standards.

Research & Development

1. Conduct in-depth research for artists, performers, emcees, speakers, and other event talent as per client needs.
3. Explore innovative materials, technologies, and vendors to bring new ideas and experiences to life.
5. Source and evaluate new event trends, formats, and execution methods for creative enhancement.

Client Coordination & Reporting

1. Collaborate with client servicing and creative teams to ensure alignment with client expectations.
3. Manage production timelines, deliverables, and real-time issue resolution during events.
5. Prepare post-event reports including financial summaries, learnings, and vendor evaluations.

Requirements:

1. Bachelor’s degree in Event Management, Production, or a related field.
3. 8+ years of experience in event production, operations, and budgeting.
5. Proven experience in cost estimation, vendor negotiation, and maintaining profit margins.
7. Strong connections with local vendors, suppliers, and production houses in NCR.
9. Excellent understanding of stage design, fabrication, lighting, AV setups, and décor.
11. Strong organizational, multitasking, and leadership skills.
13. Proficiency in MS Office, Excel (for cost sheets), and event management tools.
15. Willingness to travel and work flexible hours, including weekends and late nights during events.

Preferred Attributes:

1. Strategic thinker with a creative and practical approach to execution.
3. Excellent negotiation and interpersonal communication skills.
5. Strong sense of ownership and accountability for project delivery.
7. Up to date with latest event trends, technologies, and vendors in the industry.