PERSONAL SECRETARY

Job description

Role: Personal Secretary Location: Mumbai | Experience: 2+ years preferred About the Role: The Personal Secretary will provide administrative, clerical, and operational support to senior leadership, ensuring efficient coordination of daily schedules, communication, documentation, and professional tasks. The role requires a high level of confidentiality, discipline, organizational skills, and the ability to communicate effectively with internal and external stakeholders. Key Responsibilities: Office & Administrative Support  Manage the senior leader’s day-to-day schedule, appointments, and meetings.  Screen phone calls and emails; draft and respond to correspondence as directed.  Maintain organized filing systems, documentation, and confidential records.  Prepare meeting agendas, minutes, reports, official letters, and presentations.  Coordinate business travel, itineraries, ticketing, hotel bookings, and logistics.  Follow up on pending work, deadlines, and assigned action items. Communication & Coordination  Act as the primary point of contact between the senior leader and staff/clients/vendors.  Coordinate and support internal & external meetings and conferences.  Ensure timely circulation of communication, announcements, memos, and instructions. Event & Task Management  Assist in scheduling and organizing business events and official functions.  Manage reminders, documents, and task trackers to ensure smooth workflow.  Handle confidential and sensitive information with professionalism.  Provide assistance in planning, organizing, and prioritizing professional tasks.  Conduct research and compile data as needed for decision-making.  Assist in administration of office procedures, approvals, and documentation. What We’re Looking For: ● Excellent written and verbal communication skills. ● Strong organizational and multitasking abilities. ● Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). ● Ability to handle confidential information with integrity. ● Document drafting, email writing, and business correspondence skills. ● Professional etiquette and time management