Business Planning Coordinator

Job description

Function-specific skills / competencies required:

Strong analytical and numerical skills for MIS, dashboards, and business performance reviews

Ability to interpret financial data, operational metrics, and sales performance indicators

Good understanding of manufacturing/engineering industry (PEB, steel, EPC preferred)

Proficiency in Advanced Excel, PowerPoint, Power BI/Tableau, and ERP data extraction

Skill in coordinating with sales, operations, finance, SCM, and plant teams

Ability to track KPIs, prepare reports, and support management in decision-making

Functional experience required:

Experience supporting senior management with planning, reporting, and business updates

Exposure to annual operating plans, forecasting, budgeting, and variance analysis

Experience in preparing management review presentations (MPR/QBR/Annual Reviews)

Good documentation, coordination, and follow-through capabilities

Soft / Communication Skills Required:

Excellent communication & presentation skills

Strong coordination ability across multi-functional teams

Detail-oriented and highly organized

Ability to work with strict deadlines and multiple priorities

Proactive problem solver and team player

Academic Qualification:

Graduate/Postgraduate in Engineering / Commerce / Business Management

MBA in Business Analytics / Operations / Finance preferred

Competitor Organizations with Similar Roles:

Tata Steel, JSW, L&T, Jindal, Shapoorji, KEC, APL Apollo, Infra/PEB companies

Role Synopsis

The Business Planning Coordinator is responsible for supporting the Business Planning team in analyzing operational and financial data, preparing business dashboards, tracking key performance indicators, coordinating reviews, and ensuring timely reporting to senior management. This role acts as the central coordination point between business units and corporate leadership, ensuring visibility, accuracy, and alignment with Pennar’s growth objectives.

Key Responsibilities & Accountabilities

1. Business Planning & Forecasting

Assist in the preparation of annual business plans, sales forecasts, and capacity planning.

Gather inputs from Sales, Operations, SCM, and Finance teams for integrated planning.

Track variance between planned vs. actual performance weekly/monthly.

2. MIS, Reporting & Dashboards

Prepare weekly, monthly, and quarterly dashboards for management.

Maintain KPIs related to sales, production, order booking, revenue, margins, and operations.

Create and maintain automated dashboards (Power BI/Tableau preferred).

3. Performance Review Coordination

Coordinate Monthly Performance Reviews (MPR), quarterly business reviews, and leadership meetings.

Maintain action trackers and follow-up mechanisms across business units.

Ensure timely submission of reports and data by respective departments.

4. Market, Competition & Business Insights

Support in collecting market intelligence and benchmarking competitor performance.

Analyze trends in sales, margins, capacity utilization, and customer segments.

Prepare consolidated insight reports for management decision-making.

5. Cross-functional Coordination

Liaise with Sales, SCM, Finance, Operations, and HR to ensure consistent data flow.

Coordinate project updates, order status, and operational progress.

Assist in business presentations for CEO/BU Heads/Board reviews.

6. Process Improvement & Documentation