Sr. Purchase Manager

Job description

Job Purpose
To lead the purchase function and drive the creation and implementation of optimal sourcing strategies that
align to the organizational objectives and deliver value to the business across all segments. Ensure availability
of material required as per the applicable cost, quality and time standards, thereby impacting the overall
commercial feasibility and profitability of the products
Primary Duties & Responsibilities
Strategic
• Develop the purchase strategy including material classification, sourcing strategy, vendor selection,
limits for lead-times, budgets, vendor management policy, etc., for various categories including,
engineering equipments, raw materials, solvents,etc.
• Track, analyze and forecast commodity price fluctuations to support in development of purchase
strategy
• Analyze the usage pattern for various material, lead time, market cost variations etc., on a periodic
basis for modification in the purchase strategy in consultation with the Director (Purchase)
• Constantly monitor market trends, information and pricing of key materials to ensure market
competitiveness
• Identify need for strategic alliance/ tie-ups for timely supply of materials and prepare plans for
finalization of the same
Financial
• Formulate an annual budget for purchase function by analyzing previous years’ pattern by various
user departments and growth expectations/projections for the current year
• Undertake monthly/ quarterly budget reviews to track and ensure adherence to the annual budget
and formulate action plans for deviations, if any
• Support Senior Management and Directors by providing inputs on controlling cost in the form of
detailed purchase expenditure analysis and develop annual cost saving programs
• Identify alternate channels of purchase, development of local vendors, and other innovative
techniques to ensure cost effectiveness of operations
• Ensure all vendor payments are processed as per defined credit period term by accounts
Operational
• Develop Standard Operating Procedures (SOPs) for the purchase function operations based on inputs
provided User Departments, Senior Management and Directors.
• Establish purchase policies related to master production schedule and inventory in accordance to the
best practices in the industry and internal company policies

• Direct the team to ensure that purchase orders, contracts, bids and service agreements are processed
in compliance with organizational policies and procedures.
• Provide inputs on the lead time for purchase of materials (especially for imported materials) based on
inputs received from other related departments (Production, Stores, etc.)
• Identify risks that can impact supplier delivery and guide the department to develop mitigation plans
based on risk and vulnerability analyses on spend areas
• Guide the department/self to develop and maintain information services like: new items and services,
price fluctuation, new/ alternate sources, new materials and methods, etc.
• Provide technical expertise for developing specifications for heavy expense capital equipment/
materials in consultation with the user departments
• Conduct commercial negotiation with identified vendors and suppliers for major/ critical purchase to
ensure best possible terms of purchase for the organization
• Guide the process of identification and selection of new vendors in domestic / international market
with the purpose of developing reliable partners to enhance service capabilities
• Conduct plant visits, undertake reference checks and other background study to evaluate potential
vendor capabilities
• Identify and empanel vendors post vendor qualification and approval from Quality Assurance and
user departments
• Establish and manage relationships with potential large suppliers through regular interactions with
key decision makers and promote effective working relations across a broad variety of suppliers
markets, countries and capabilities
• Ensure that all activities within the purchase department are in compliance with corporate standards
as well as government regulations
• Guide the department/self in collecting, analyzing and reporting supplier performance metrics to
Senior Management and Directors
• Direct the plant team to monitor plant inventory levels in lieu of targets for raw materials and
components, work in process and finished goods following company procedures, plant and corporate
goals
• Provide guidance and support to team members to help them discharge their duties effectively
• Foster an environment of learning, excellence and team-work across the function
Integrity
• Enhance and protect the standing of the profession by being ethical and having integrity in all
business relationships
• Promote the eradication of unethical business practices such as infringing human rights and fraud.
• Strengthen transparency and Accountability
• Good management by implementing code of conduct
• Ensure effective controls by means of internal and external audit
• Compliance & monitoring by spreading awareness of good practices
• Zero collusion with suppliers or other persons involved in a procurement project
Behavioural Competencies
1. Interpersonal Communication
2. Accountability
3. Decision Making
4. Proactive
5. Resilient, self-aware, optimistic and open to change
6. Shows moral courage, openness and Integrity in all dealings and data
7. Knows, develops the team and consistently manages performance firmly and fairly
8. Is confident, assertive and self-assured