Personal cum Executive Assistant

Job description

Job Summary

We are seeking a highly organized, discreet, and proactive Personal cum Executive Assistant to provide comprehensive administrative, personal, and executive-level support to senior leadership. The role requires excellent coordination, time management, confidentiality, and communication skills to ensure smooth day-to-day operations and effective executive functioning.

Key Responsibilities

Executive & Administrative Support

1. Manage and maintain the executive’s calendar, appointments, meetings, and travel schedules
2. Coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items
3. Handle correspondence, emails, calls, and documentation on behalf of the executive
4. Draft, review, and manage reports, presentations, and official communications
5. Act as a point of contact between the executive and internal/external stakeholders

Personal Assistance

1. Provide personal support to the executive as required, including managing personal schedules and commitments
2. Coordinate personal travel, events, and appointments
3. Handle confidential personal matters with utmost discretion

Coordination & Liaison

1. Coordinate with departments, vendors, clients, and service providers
2. Track tasks, deadlines, and priorities to ensure timely completion
3. Assist in planning and execution of events, meetings, and off-site engagements

Office & Process Management

1. Monitor task progress, reminders, and priority items for the executive
2. Assist in improving administrative workflows within the finance function

Support ad-hoc assignments and special projects as directed by management

Qualification & Experience

1. 
   
2. Graduate / Postgraduate in Commerce, Management, or related field preferred
3. 3–7 years of experience as a Personal Assistant / Executive Assistant in a finance or corporate environment
4. Exposure to audits, compliance, or finance leadership support will be an added advantage

Dharmendra