Invoicing & Documentation Specialist

Job description

Job Title: Invoicing and Documentation Specialist*

*Job Description:*

*Position Overview:*
We are seeking a detail-oriented and organized Invoicing and Documentation Specialist to join our team. The successful candidate will be responsible for managing the invoicing process, editing invoices for accuracy, uploading Proof of Delivery (POD) documents, and entering Goods Receipt Note (GRN) information. This role plays a crucial part in ensuring efficient financial transactions and documentation management.

*Key Responsibilities:*

1. *Invoicing:*
   - Generate and process invoices for products or services provided to clients.
   - Verify pricing, quantities, and payment terms to ensure accuracy.
   - Collaborate with the sales and finance teams to resolve invoice discrepancies.
   - Maintain a record of all issued invoices and their status.

2. *Invoice Editing:*
   - Review and edit invoices to correct any errors or inconsistencies.
   - Ensure that invoices comply with company and regulatory standards.
   - Work closely with the accounting department to rectify invoice discrepancies.

3. *POD Upload:*
   - Receive and organize Proof of Delivery (POD) documents from various sources.
   - Digitally upload POD documents to the company's database or document management system.
   - Ensure the accuracy and completeness of POD records.

4. *Goods Receipt Note (GRN) Entries:*
   - Enter data from Goods Receipt Notes (GRNs) into the company's inventory or procurement system.
   - Verify the accuracy of GRN information, including product descriptions, quantities, and suppliers.
   - Collaborate with the warehouse and procurement teams to reconcile discrepancies.

*Qualifications:*

- Proven experience in invoicing, invoice editing, and documentation management.
- Strong attention to detail and accuracy.
- Proficiency in using invoicing software and document management systems.
- Knowledge of accounting principles and practices.
- Excellent communication and interpersonal skills.
- Ability to work in a collaborative team environment.
- Strong organizational and time management skills.
- Familiarity with Proof of Delivery (POD) and Goods Receipt Note (GRN) processes is a plus.
- Bachelor's degree in accounting, finance, or a related field is preferred.

*Benefits:*

- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- Collaborative and supportive work environment.
- Chance to make a significant impact on the company's financial processes.

Interested candidates can contact HR Kanchan kanchan.tiwari@white-force.in