Primary Duties & ResponsibilitiesStrategic• Develop the purchase strategy including material classification, sourcing strategy, vendor selection,limits for lead-times, budgets, vendor management policy, etc., for various categories including,engineering equipments, raw materials, solvents,etc.• Track, analyze and forecast commodity price fluctuations to support in development of purchasestrategy• Analyze the usage pattern for various material, lead time, market cost variations etc., on a periodicbasis for modification in the purchase strategy in consultation with the Director (Purchase)• Constantly monitor market trends, information and pricing of key materials to ensure marketcompetitiveness• Identify need for strategic alliance/ tie-ups for timely supply of materials and prepare plans forfinalization of the sameFinancial• Formulate an annual budget for purchase function by analyzing previous years’ pattern by varioususer departments and growth expectations/projections for the current year• Undertake monthly/ quarterly budget reviews to track and ensure adherence to the annual budgetand formulate action plans for deviations, if any• Support Senior Management and Directors by providing inputs on controlling cost in the form ofdetailed purchase expenditure analysis and develop annual cost saving programs• Identify alternate channels of purchase, development of local vendors, and other innovativetechniques to ensure cost effectiveness of operations• Ensure all vendor payments are processed as per defined credit period term by accountsOperational• Develop Standard Operating Procedures (SOPs) for the purchase function operations based on inputsprovided User Departments, Senior Management and Directors.• Establish purchase policies related to master production schedule and inventory in accordance to thebest practices in the industry and internal company policies • Direct the team to ensure that purchase orders, contracts, bids and service agreements are processedin compliance with organizational policies and procedures.• Provide inputs on the lead time for purchase of materials (especially for imported materials) based oninputs received from other related departments (Production, Stores, etc.)• Identify risks that can impact supplier delivery and guide the department to develop mitigation plansbased on risk and vulnerability analyses on spend areas• Guide the department/self to develop and maintain information services like: new items and services,price fluctuation, new/ alternate sources, new materials and methods, etc.• Provide technical expertise for developing specifications for heavy expense capital equipment/materials in consultation with the user departments• Conduct commercial negotiation with identified vendors and suppliers for major/ critical purchase toensure best possible terms of purchase for the organization• Guide the process of identification and selection of new vendors in domestic / international marketwith the purpose of developing reliable partners to enhance service capabilities• Conduct plant visits, undertake reference checks and other background study to evaluate potentialvendor capabilities• Identify and empanel vendors post vendor qualification and approval from Quality Assurance anduser departments• Establish and manage relationships with potential large suppliers through regular interactions withkey decision makers and promote effective working relations across a broad variety of suppliersmarkets, countries and capabilities• Ensure that all activities within the purchase department are in compliance with corporate standardsas well as government regulations• Guide the department/self in collecting, analyzing and reporting supplier performance metrics toSenior Management and Directors• Direct the plant team to monitor plant inventory levels in lieu of targets for raw materials andcomponents, work in process and finished goods following company procedures, plant and corporategoals• Provide guidance and support to team members to help them discharge their duties effectively• Foster an environment of learning, excellence and team-work across the functionIntegrity• Enhance and protect the standing of the profession by being ethical and having integrity in allbusiness relationships• Promote the eradication of unethical business practices such as infringing human rights and fraud.• Strengthen transparency and Accountability• Good management by implementing code of conduct• Ensure effective controls by means of internal and external audit• Compliance & monitoring by spreading awareness of good practices• Zero collusion with suppliers or other persons involved in a procurement project
