Document Controller

Job description

Duties and Responsibility
1. Controlling company and project documentation
2. Preparations of letter, transmittals, PO etc.
3. Following and improving document control procedures
4. Ensuring all documentation meets formal requirements and required standards
5. Sorting, storing and retrieving electronic and hard copy documents.
6. Producing document progress reports for senior managers
7. Conducting regular reviews and document audits
8. Using computers to organize and distribute documents within a company
9. Helping in the planning stages of a specific project
10. Documents are shared at key times to facilitate timely project completion
11. Copy, scan and store documents
12. Check for accuracy and edit files, like contracts
13. Review and update technical documents.
14. Distribute project-related copies to internal teams.
15. File documents in physical and digital records
16. Create templates for future use
17. Retrieve files as requested by employees and clients
18. Manage the flow of documentation within the organization
19. Maintain confidentiality around sensitive information and terms of agreement.
20. Prepare ad-hoc reports on projects as needed.
21. Preparation of Final document and close out report for the project.