EA to Director

Job description

Executive Assistant to Director

 Working Days - Mon - Sat

Exp. - 5+yrs

Female Candidates only

This position is an outstanding opportunity for a highly-motivated professional to assist the Director and to work in a fast-growing, highly-respected organization. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

JOB DESCRIPTION ● Complete a broad variety of administrative tasks that facilitate the Director to effectively lead the organisation, including: assisting with special projects; designing and producing various types of documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.

● Provides a bridge for smooth communication between the Director office, internal departments and external parties.

● Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.

 ● Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as the organization grows.

 ● Manage an extremely active calendar of appointments and travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

● Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organisation.

● Provide event management support as requested. ● Provide hospitality to all guests and help to create a welcoming environment.

● Other projects/duties as assigned as per the organisation needs.

Educational Qualification: Graduate from any stream/Post Graduation in Management courses Minimum of 5 years experience in similar areas Skills & Expertise: 

● Expert proficiency with Gsuite,Microsoft Office, Canva etc, ability to design and edit graphic presentations and materials.

● Strong verbal and written communication skills.

● Exceptional organisational skills and impeccable attention to detail.

 ● High degree of professionalism in dealing with diverse groups of people, including partners, senior executives, staff, external parties etc.

● Ability to complete a high volume of tasks and projects with little or no guidance.

● Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.