Executive Assistant

Job description

Manage the CEOs calendar, including making appointments and sending reminders
• Prioritize the most sensitive matters to focus on with organizing and tracking of all tasks assigned by the CEO and raising red flags at the time of delays
• Manage information flow in a timely and accurate manner and act as the point of contact among people, clients and other external partners
• Create and maintain databases and tracking systems
• Open to take up new tasks with ongoing tasks, enlist pointers, take care of pros and cons, understand, and anticipate the requirements, research and create solutions. And always ready with a plan B.
• Make necessary arrangements like travel and accommodation arrangements
• Manage and record information for internal and external communication – payments, emails, approvals and so on.
• To coordinate on emails, calls and interfacing on behalf of function head.
• Work closely with the function head and team members for assigned activities
• To complete internal and external documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries of the function head
• Arrange events if required for the function/team
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele.