Examination coordinator

Job Description:
● Administer all external and internal examinations, including liaison with the respective
Academic Teams and College/University departments, ensuring all entries are processed
in accordance with the examination board regulations and deadlines
● Liaise with the Centre Co-ordinators, Academic Team for preparation of timetable and
invigilation of all internal/mock/semester end examinations and assessed practical work
● Remain on-site at all times for the duration of examinations and personally secure
completed exam papers in the exam store
● Prepare guidelines for faculty to prepare question paper for different examination
● Prepare precise and lucid instructions regarding (a) pattern of question paper (b) types of
questions (c) rational marks allotted to different types of questions (d) language of
instruction etc
● Collection of subject test paper/chapter wise test/weekly test/term test/end year
examination/formative and summative assessment
● Preparation of Question Bank:- Work collaboratively with Academic Team to collate
Question Banks
● Preparation of Question Paper:-Preparation of standard question paper subject wise
according to guidelines given by the University. Question paper should be in proper
format. Grammatical mistakes should not be there in question paper. Question paper
must not exceed or less than the prescribed marks for the particular examination.
● Preparation for Examination:-Ensure necessary items to conduct examination in
online/offline mode i.e. question paper, answer sheets, Mark sheets, attendance sheets,
thread and other stationary items. Give advance requirement to the Purchase Team.
● Seating Arrangement:-Making proper seating arrangement for students for different
examinations.
● Co-ordinate with teams & faculty for Answer sheets correction
● Records keeping:-Keeping records (soft copy & hard copy) of all the examination held in
the Academic Year.
● Mark List: – Co-ordinate with teams for Marklist before final entering of mark sheets.
Verify results to ensure instructions have been followed.
● Responsible for the dissemination and collection of marksheets for different examination.
● Manage the arrangements for the issue of examination results to candidates
● Must be aware of all updated & previous examination rules applicable to different batches
and rightly communicate to the Academic Team & students.
● Operate within the Academic team and provide cover and support in the processing of
Academic Reports, during non-peak exam times
● Keep up to date with the requirements of the role, including the latest procedures and
regulations for internal & external examinations.