Executive Assistant to CEO

Job Description: Executive Assistant
Company: Seamec Limited
Location: Andheri (East), Mumbai – 400093, India
Experience: 5+ years
Website: Seamec Limited
About Seamec Limited
Seamec Limited is a leading provider of diving support vessels, offshore
construction services, and logistics support for the oil and gas industry. We are
committed to delivering excellence and value to our clients through innovative
solutions and unparalleled service quality.
Position Overview
We are seeking a highly motivated and experienced Executive Assistant to support
our executive team. The ideal candidate will have over 5 years of experience in an
executive support role, demonstrating a high level of professionalism,
organizational skills, and attention to detail. This position is based at our Andheri
(East), Mumbai office.
Roles and Responsibilities
 Administrative Support: Provide comprehensive administrative support to
the executive team, including managing calendars, scheduling meetings, and
handling correspondence.
 Communication: Act as a liaison between executives and internal/external
stakeholders, ensuring clear and timely communication.
 Travel Coordination: Arrange and coordinate travel itineraries,
accommodations, and logistics for executive team members.
 Documentation: Prepare, review, and manage documents, reports, and
presentations with a high degree of accuracy and professionalism.
 Meeting Management: Organize and coordinate meetings, including
preparing agendas, taking minutes, and following up on action items.
 Project Assistance: Assist in various projects and initiatives, ensuring
timely and effective completion of tasks.
 Confidentiality: Handle sensitive information with the utmost discretion
and maintain confidentiality at all times.
 Office Management: Support office management tasks as needed, including
supply inventory, maintenance coordination, and vendor management.
 Event Planning: Assist in planning and organizing company events,
meetings, and conferences.
 Ad-hoc Tasks: Perform other duties and special projects as assigned by the
executive team.
Qualifications
 Bachelor’s degree in Business Administration, Management, or a related
field.
 Minimum of 5 years of experience as an Executive Assistant or in a similar
role.
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 Excellent verbal and written communication skills.
 Strong organizational and multitasking abilities.
 Ability to work independently and collaboratively in a fast-paced
environment.
 High level of professionalism and discretion.
 Strong problem-solving skills and attention to detail.
 Experience in the oil and gas or maritime industry is a plus.