Company Secretary

Job description

SECRETARIAL ROLE

·         Be responsible and manage
the secretarial functions of the Company and therefore, a thorough
understanding of Companies Act and the rules thereunder is the key.

·         Ensuring quarterly, half
yearly, yearly and event based ROC and SEBI compliances applicable to the
Company.

·         Schedule, plan and
organize Ad hoc/quarterly Board and Board Committee meetings and AGM.

·         Prepare agenda and draft
minutes of Board/Board Committee Meetings and AGM and Directors’ Report.

·         Drafting resolutions as
per the business requirements of the Company.

·         Prepare and undertake all
statutory and other filings including to the Registrar of Companies and the
Ministry of Corporate Affairs of the Listed entity and its subsidiaries.

·         To maintain and record
Statutory Registers as required under the Companies Act & Rules thereunder.

·         Assist in the preparation
of Annual Report and organizing the AGM/EGM.

·         Work with other departments/team
to ensure smooth conduct of Company’s affairs.

·         Keeping the team updated
with amendments and laws.

·         Other day to day
secretarial work

·         Assisting the Statutory
Auditors, Cost Auditors, Internal Auditors and Secretarial Auditors and
providing them the data/details and other documents as per their requirement.

·         Keeping a track of
Investor Complaints which are received either through RTA or SEBI SCORES
Platform and ensuring their redressal.

·         Replying to
Notices/queries (if any) received from any Regulatory/Statutory Authorities.

·         Handling Website updation
of the Company.

·         Handling Legal work i.e.
Drafting of Power of Attorney and Letter of Authority.

·         Managing the drafting of
Code of Conduct and Internal Policies that are applicable to the Company. 

·         Drafting of Legal
Opinions whenever required.

·         Coordination with the
Internal Departments, Stock Exchanges, NSDL/CDSL, Shareholders, Auditors,
Investors, RTA etc w.r.t. the various work that was assigned.

·         Handling and coordinating
with the newspaper agencies for publication of the newspaper advertisement
issued for publication of the financial results of the Company.