Administrative Officer

Job description

JD -Administrative Officer

Key Responsibilities:

1. Administrative Support:




• Manage day-to-day administrative tasks, including
  scheduling meetings, coordinating travel, and handling correspondence.


• Organize and maintain files, both electronic and
  paper, related to projects and office operations


• Oversee daily administrative tasks, including
  scheduling meetings, managing                    correspondence, and
  maintaining organized files.


• Prepare and distribute reports, memos, and other
  documentation related to ongoing projects.




2. Project Coordination:




• Assist in the planning and execution of modular office
  furniture projects, ensuring timelines and deliverables are met.


• Track project progress and report updates to
  management and relevant stakeholders.


• Assist in planning and coordinating fabrication
  projects, ensuring adherence to timelines and specifications.


•  Monitor project
  progress and provide regular updates to project managers and
  stakeholders.




3. Customer Communication:




• Act as a liaison between clients, suppliers, and
  internal teams, addressing inquiries and facilitating communication.


• Prepare and send quotations, proposals, and contracts
  to clients, ensuring all documentation is accurate.


• Serve as a key point of contact for internal teams,
  clients, and subcontractors, facilitating effective communication.


•  Prepare and
  send project proposals, contracts, and invoices, ensuring all
  documentation is accurate and timely.




4. Inventory Management:




• Assist in managing inventory levels for materials and
  supplies related to office furniture production.


• Coordinate with suppliers to ensure timely delivery of
  materials needed for ongoing projects.


• Support inventory management by tracking material
  supplies and coordinating with suppliers to ensure timely procurement.


• Assist in preparing purchase orders and managing
  vendor relationships.




5. Financial Administration:




• Support the finance team by processing invoices,
  tracking expenses, and assisting in budget preparation for projects.


• Maintain accurate records of financial transactions
  related to office furniture sales and procurement.


• Help manage project budgets by tracking expenses and
  processing invoices.


•  Collaborate
  with the finance team to ensure financial accuracy and compliance.




6. Quality Control:




• Ensure that all administrative documentation meets
  quality standards and adheres to company policies.


• Assist in coordinating quality assurance checks on
  finished products before delivery.


• Assist in maintaining quality standards for
  fabrication processes and documentation.


• Coordinate quality inspections and ensure compliance
  with industry regulations and safety standards.




7. Health and Safety Compliance:




• Promote safety standards within the office and
  production areas, assisting in training and compliance efforts.Keep
  records of safety protocols and training sessions.


• Promote adherence to health and safety protocols
  within the workplace.


• Assist in organizing safety training sessions and
  maintaining safety records.

8.Government
Relations:

• Act as the primary point of contact for government
  agencies, addressing inquiries and providing necessary documentation.


• Develop and maintain positive relationships with local,
  state, and federal officials.

Regulatory Compliance:

• Monitor and ensure compliance with relevant laws,
  regulations, and industry standards.


• Assist in the preparation of reports and submissions
  required by government entities.

Project Coordination:

• Collaborate with project managers to ensure alignment
  with government requirements and facilitate necessary permits and
  approvals.


• Support the development and submission of grant
  applications and proposals for government-funded projects.

Communication Management:

• Prepare and distribute communication materials,
  including briefing documents, reports, and presentations for government
  meetings.


• Organize and attend meetings with government officials
  and stakeholders, taking minutes and tracking action items.

Policy
Analysis:

• Stay informed about relevant policy changes and
  government initiatives that may impact the organization.


• Provide insights and recommendations to senior
  management regarding regulatory changes.

Administrative
Support:

• Manage the administrative tasks associated with
  government liaison activities, including scheduling meetings, maintaining
  files, and tracking deadlines.


• Assist in developing and implementing processes to
  improve communication and efficiency with government entities.

Job Description: Administrative
Officer.

Location : Palghar ,  wada – Maharashtra –Mumbai

Salary – Upto 40 k

Males Only

Must be graduated

INTERESTED CANDIDATES CAN CONTACT- 9171730707

SHARE CV - shivani.samundre@white-force.in