Manage day-to-day administrative tasks, including
scheduling meetings, coordinating travel, and handling correspondence.
Organize and maintain files, both electronic and
paper, related to projects and office operations
Oversee daily administrative tasks, including
scheduling meetings, managingcorrespondence, and
maintaining organized files.
Prepare and distribute reports, memos, and other
documentation related to ongoing projects.
Project Coordination:
Assist in the planning and execution of modular office
furniture projects, ensuring timelines and deliverables are met.
Track project progress and report updates to
management and relevant stakeholders.
Assist in planning and coordinating fabrication
projects, ensuring adherence to timelines and specifications.
Monitor project
progress and provide regular updates to project managers and
stakeholders.
Customer Communication:
Act as a liaison between clients, suppliers, and
internal teams, addressing inquiries and facilitating communication.
Prepare and send quotations, proposals, and contracts
to clients, ensuring all documentation is accurate.
Serve as a key point of contact for internal teams,
clients, and subcontractors, facilitating effective communication.
Prepare and
send project proposals, contracts, and invoices, ensuring all
documentation is accurate and timely.
Inventory Management:
Assist in managing inventory levels for materials and
supplies related to office furniture production.
Coordinate with suppliers to ensure timely delivery of
materials needed for ongoing projects.
Support inventory management by tracking material
supplies and coordinating with suppliers to ensure timely procurement.
Assist in preparing purchase orders and managing
vendor relationships.
Financial Administration:
Support the finance team by processing invoices,
tracking expenses, and assisting in budget preparation for projects.
Maintain accurate records of financial transactions
related to office furniture sales and procurement.
Help manage project budgets by tracking expenses and
processing invoices.
Collaborate
with the finance team to ensure financial accuracy and compliance.
Quality Control:
Ensure that all administrative documentation meets
quality standards and adheres to company policies.
Assist in coordinating quality assurance checks on
finished products before delivery.
Assist in maintaining quality standards for
fabrication processes and documentation.
Coordinate quality inspections and ensure compliance
with industry regulations and safety standards.
Health and Safety Compliance:
Promote safety standards within the office and
production areas, assisting in training and compliance efforts.Keep
records of safety protocols and training sessions.
Promote adherence to health and safety protocols
within the workplace.
Assist in organizing safety training sessions and
maintaining safety records.
8.Government
Relations:
Act as the primary point of contact for government
agencies, addressing inquiries and providing necessary documentation.
Develop and maintain positive relationships with local,
state, and federal officials.
Regulatory Compliance:
Monitor and ensure compliance with relevant laws,
regulations, and industry standards.
Assist in the preparation of reports and submissions
required by government entities.
Project Coordination:
Collaborate with project managers to ensure alignment
with government requirements and facilitate necessary permits and
approvals.
Support the development and submission of grant
applications and proposals for government-funded projects.
Communication Management:
Prepare and distribute communication materials,
including briefing documents, reports, and presentations for government
meetings.
Organize and attend meetings with government officials
and stakeholders, taking minutes and tracking action items.
Policy
Analysis:
Stay informed about relevant policy changes and
government initiatives that may impact the organization.
Provide insights and recommendations to senior
management regarding regulatory changes.
Administrative
Support:
Manage the administrative tasks associated with
government liaison activities, including scheduling meetings, maintaining
files, and tracking deadlines.
Assist in developing and implementing processes to
improve communication and efficiency with government entities.
