Admin executive

Job description

Key Responsibilities:

1. Seating &
   Infrastructure Management:

·        
Ensure all office chairs and seating
arrangements are in excellent condition.

·        
Proactively manage seating
availability, including for new joiners, to ensure sufficient space at all
times.

·        
Oversee utilities infrastructure,
including pantry setup (tables, chairs, cutlery, mugs, tissues) and regular
replenishment of supplies.

·        
Regularly check and replenish washroom
utilities and ensure drinking water is available and replenished on long
tables.

2. Cleanliness
   & Maintenance:

·        
Ensure the cleanliness of the main
office hall, desks, and walkways. Oversee daily evening cleanups and ensure
desks remain organized.

·        
Maintain cleanliness standards in
bathrooms and washrooms with hourly checks.

·        
Coordinate scheduled pest control and
office deep cleaning activities.

·        
Ensure walkways and alleys are
regularly cleared of machinery and unnecessary items.

3. Consumables
   Management:

·        
Ensure pantry is regularly stocked with
TWT products,

·        
Oversee the availability of
consumables, including tissues, coffee, tea, cleaning supplies, and first aid,
ensuring no stockouts.

4. Maintenance of
   Office Equipment:

·        
Ensure compliance with turnaround times
(TAT) for maintenance issues related to electricity, internet, plumbing, air
conditioning, and coffee/tea machines.

·        
Maintain daily attendance and 90%+
replacement compliance for staff, ensuring smooth operations.

5. Vendor &
   Staff Management:

·        
Liaise with vendors for office
utilities, repairs, and maintenance services.

·        
Ensure high attendance and efficient
replacements for office maintenance staff.

Key Requirements:

• Proven
  experience in office administration and facilities management.


• Strong
  organizational skills with an eye for detail.


• Excellent
  communication skills and the ability to manage multiple tasks
  simultaneously.


• Proficiency in
  MS Office and basic knowledge of office equipment maintenance.


• Ability to work
  proactively and solve problems effectively.

9329931737