Admin Executive

Job description

1. Seating & Infrastructure Management:  Ensure all office chairs and seating arrangements are in excellent condition.  Proactively manage seating availability, including for new joiners, to ensure sufficient space at all times.  Oversee utilities infrastructure, including pantry setup (tables, chairs, cutlery, mugs, tissues) and regular replenishment of supplies.  Regularly check and replenish washroom utilities and ensure drinking water is available and replenished on long tables. 2. Cleanliness & Maintenance:  Ensure the cleanliness of the main office hall, desks, and walkways. Oversee daily evening cleanups and ensure desks remain organized.  Maintain cleanliness standards in bathrooms and washrooms with hourly checks.  Coordinate scheduled pest control and office deep cleaning activities.  Ensure walkways and alleys are regularly cleared of machinery and unnecessary items. 3. Consumables Management:  Ensure pantry is regularly stocked with TWT products,  Oversee the availability of consumables, including tissues, coffee, tea, cleaning supplies, and first aid, ensuring no stockouts. 4. Maintenance of Office Equipment:  Ensure compliance with turnaround times (TAT) for maintenance issues related to electricity, internet, plumbing, air conditioning, and coffee/tea machines.  Maintain daily attendance and 90%+ replacement compliance for staff, ensuring smooth operations. 5. Vendor & Staff Management:  Liaise with vendors for office utilities, repairs, and maintenance services.  Ensure high attendance and efficient replacements for office maintenance staff.